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Our Specialty

Medical & Bedside Notary in Virginia

Hospital rooms, hospice suites, assisted living and nursing homes — when documents need a notary and the signer can't come to one, we come to you. Available 24 hours, 7 days a week, across Virginia.

📞 Call (571) 332-3829 Request Bedside Visit
What is medical notary?

A specialized service for healthcare moments.

A medical notary is a commissioned notary public trained to handle the unique demands of healthcare settings: signers who may be ill, sedated, hard of hearing, or unable to leave a bed; documents that often require disinterested witnesses; and timing that frequently can't wait until Monday.

Parascand Notary built its medical practice around those realities. Every visit starts with a careful capacity check, ID verification appropriate to the setting, and a calm, unhurried pace. Witnesses can be arranged in advance. Sterile and visitor-policy protocols are followed. And confidentiality is taken seriously — what happens in the room stays in the room.

Request a Bedside Visit
Caregiver and family member with elderly patient — warm, supportive moment
Where We Visit

Healthcare settings we serve

Familiar with the protocols of every major Virginia health system and many independent facilities.

Hospitals & ICUs

Bedside notarization in inpatient rooms, ICU, oncology, post-op recovery, and emergency department holding. Visitor-policy aware and PPE compliant. Common across VCU, Bon Secours, HCA, Inova, Sentara, and UVA Health.

Hospice & palliative care

End-of-life signings handled with respect for the family and the patient. We coordinate with hospice nurses on timing, sit quietly until the signer is ready, and never rush a difficult moment.

Assisted living

Recurring relationships with facility staff. Helpful for adult children handling parents' affairs from out of state — we coordinate scheduling, ID verification, and witness sourcing on the ground.

Nursing homes & SNFs

Long-term care signings for Medicaid planning, guardianship documents, and care directives. Patient with elderly signers who need extra time to read and understand.

Read more about nursing home notary

In-home care

Visits to private residences when the signer is bed-bound, recovering at home, or under home hospice. Same calm, unhurried approach — just on a smaller scale.

Rehab & LTACH

Acute rehab facilities and long-term acute care hospitals. Common after stroke, major surgery, or extended ventilator use — when documents must be updated promptly.

What We Notarize

Healthcare & estate documents

The documents most frequently signed in medical settings — though we'll notarize anything appropriate brought to a bedside appointment.

  • Healthcare Power of Attorney (HCPOA)Names a healthcare agent to make medical decisions if the signer becomes incapacitated.
  • Advance Medical Directive (Living Will)Virginia's combined healthcare-decisions document. Often urgent.
  • Durable Power of Attorney (financial)Authorizes a trusted person to manage finances during incapacity.
  • HIPAA Release / AuthorizationAllows specific people to receive protected health information.
  • Last Will & Testament (self-proving affidavit)Notarization of the witness affidavit makes probate faster.
  • Revocable & irrevocable trustsTrust signings, amendments, and pour-over wills.
  • Guardianship & conservatorship affidavitsFor courts overseeing care decisions.
  • Property deeds & transfer-on-death deedsCommon in late-stage estate planning.

Parascand Notary does not draft documents or provide legal advice. Have your attorney prepare paperwork — we'll handle the notarization side professionally.

How It Works

Four steps from call to seal

Call or message

Tell us the facility, the documents, and how soon you need us. We'll confirm coverage and quote.

We arrive prepared

PPE, journal, embosser, ID verification tools, witnesses (if arranged), and a calm bedside manner.

Capacity & ID check

We confirm the signer is awake, aware, and signing willingly. Standard practice — protects everyone.

Notarize & document

Signatures, seal, journal entry, and copies for your records. Most appointments wrap in 15–30 minutes.

A note on witnesses

Witnesses provided when needed.

Virginia's Advance Medical Directive and several other healthcare documents require two disinterested witnesses in addition to the notary's seal. "Disinterested" means the witness is not the signer's spouse, an heir, or someone receiving payment from the signer's estate.

That requirement trips up many families at the last minute. We can arrange witnesses in advance for most appointments at a small additional fee — letting you focus on the patient instead of recruiting strangers in a hospital hallway.

Ask about witness coordination →
Group of people around a table reviewing and signing documents together
24/7
On-call response
<90 min
Typical Richmond response
$100K
E&O coverage
3
VA regions covered
Common Questions

Medical notary FAQ

What if the patient is too weak to sign their full name?
A signer can make a mark (an "X") in lieu of a signature, with two witnesses present, and the notary will document the circumstance in the journal. We carry the witness affidavits required and walk everyone through the process. The signer must still be aware and able to indicate they understand what they are signing.
Can you notarize if the signer is on heavy medication?
It depends. Notarization requires the signer to be aware, oriented, and signing of their own free will. If pain medication or sedation has impaired their awareness to the point they cannot understand the document, we cannot proceed. We err on the side of caution and reschedule when needed — often with the help of the nurse on shift.
What ID does the patient need?
A current government-issued photo ID is best — driver's license, passport, or state ID. If the patient's wallet is at home, a family member can bring it. In limited cases, a credible-witness identification process can substitute when ID is genuinely unobtainable; ask us to discuss options.
How quickly can you arrive?
Within 60–120 minutes for most Richmond and Charlottesville locations during the day. Northern Virginia response averages 90 minutes. After-hours emergency response is available — the call goes directly to the notary on duty.
What does a hospital notarization cost?
Bedside and medical visits start at $75 (Richmond metro daytime) and increase based on distance, urgency, time of day, and witness coordination. Multi-document appointments are quoted at a flat package rate. Call for an exact number — we will not surprise you with hidden fees.
Do you charge if the visit can't be completed?
A travel/visit fee applies even if notarization can't be completed (for example, if the signer is sleeping or unable to participate). We will always work with you to reschedule and only charge what's fair. This is standard industry practice and protects against drive-out costs.
When time matters

Need a bedside notary today?

Call directly for fastest response. Hospitals, hospice, assisted living, nursing homes, and private residences — across Richmond, Northern Virginia, and Charlottesville.

📞 Call (571) 332-3829 Schedule Online
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